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DJ Hiring Tips

  1. Price

    Nearly always first question (and sometimes the only question) a customer asks is, “How much does it cost for a DJ”? Really, this should be the very last question on your list.

    Ask yourself this question. If you're planning a wedding reception - one of the most special days that you'll ever have in your entire life - would you risk having an under par or bad experience just to save a few hundred or so dollars?

    While many brides and grooms focus on decorations, catering, and apparel, the importance of hiring an experienced, professional DJ is commonly overlooked. When it comes to the DJ/Entertainment business you really do get what you pay for, and your choice of DJ, MC, or dancer can make or break your event. Further to add - allowing a relative or a friend who "knows a DJ" to use your most special day to experiment with their DJ skills is another huge NO!

    NEVER select your DJ based on the lowest price. TOP QUALITY is not expensive, it's absolutely PRICELESS!

  2. Availability & Scheduling

    This should be the first question to ask your DJ company. Keeping in mind that there will probably be many other events occurring on the date you choose, and the it's possible that the best DJ’s will be in highest demand. When scheduling your event DJ you should allow as much time for scheduling as possible to ensure availability.

    You should aim to schedule your professional DJ at least 6-12 months prior to your event. Professional DJ’s with experience will be scheduled many months, or even a few years in advance. And, just like any quality event venue, quality DJ’s are reserved very quickly. Although professional DJ companies may be able to schedule more than one event per day, try not to hesitate too long as dates fill up quicker than you may expect.

    In addition, many other events such as weddings, school functions (proms or other dances), corporate events, reunions, anniversaries and birthday parties will also be competing for the same professional DJ's. As soon as you know that you want to hire a DJ and you have set the date, time and location of your event, call and schedule your DJ!

  3. Professional Vs. Amateur

    A professional DJ is a specialist who is exclusively trained, experienced and devoted to a their profession and also see it as an art. An amateur DJ usually has a full-time occupation during the week and being a DJ is just a hobby or a part-time weekend job.

    While there are many quality amateurs available, you may need a little help to distinguish between quality and the non-professionals. Amateur DJs are mostly over-priced, but are priced enough below the professionals to lure customers into basing their choice on the lowest price. This is the common trap.

    It goes without saying that the importance of your master of ceremonies, music selection, quality sound equipment, and the professional appearance an experienced DJ is essential to the success your event. Make sure you're hiring a professional.

  4. Contract Vs. Verbal Agreement

    This is an important factor that usually sets the professional apart from the non-professionals. ALWAYS have a written contract for services with your DJ (or any vendor) stating the exact date, time and location of your event to ensure that your DJ will show up, be ready on time at the right location.

    A written contract is a legal and binding agreement for both parties to guarantee the event to be performed, and in the manner agreed upon. A verbal agreement allows the amateur DJ company to back out of the agreement under the terms of a 'misunderstanding' or 'miscommunication'. Other details should be stated and agreed upon in writing, as well, to avoid miscommunication or misunderstandings associated with your event plans.

    In most cases the "Cheap DJ" or DJ company forgets, never shows up or remembers at the last moment when they have made other plans, or the don't have the right music playlist or the right DJ equipment needed to perform (this happens more often than you think!). A professional DJ company never forgets the fine details and by using a written legal DJ performance contract shows their transparency and intent to perform as per your expectations.

  5. Professional Appearance & Conduct

    This is an important factor that usually sets the professional apart from the non-professionals. ALWAYS have a written contract for services with your DJ (or any vendor) stating the exact date, time and location of your event to ensure that your DJ will show up, be ready on time at the right location.

    If you are not sure if you’ve hired a professional DJ company or an amateur you will know for sure the day of your event. A professional DJ would already know the tone and context of your event intimately, and will come dress accordingly (even a spare outfit just to be safe).We believe that a professional DJ should always perform dressed equal to or better than the guests in attendance.

    More than just appearance, a professional DJ will always show a high level of professional conduct. They should be polite to you and your guests, be professional in their speaking and will avoid telling bad jokes, using foul language or playing any inappropriate music that may be offensive to your guests. In contract The amateur DJ is there for only one reason and that is to get paid. This DJ's attention is their wallet rather than on you and your guests. Make sure you meet and interview your choice of professional DJ, ask lots of questions, and of course – choose your DJ wisely!

  6. Check References

    Always ask your professional DJ company for references and make sure that they are current and related to your event. Schools or corporate events may not serve as the best references for a wedding reception as these events require different personalities, levels of professionalism, as well as choice of music. An experienced professional DJ is quite capable of performing each event, but make sure that your DJ is experienced in your particular event.

  7. Professional Equipment

    This is an important factor that usually sets the professional apart from the non-professionals. ALWAYS have a written contract for services with your DJ (or any vendor) stating the exact date, time and location of your event to ensure that your DJ will show up, be ready on time at the right location.

    A professional DJ will ALWAYS use quality, professional equipment. Home or regular stereo equipment is not designed for heavy-duty, commercial use due to the constant transportation and variables such as temperature, humidity and dust that it will be subjected and exposed to. Professional equipment is designed to withstand this business use as well as providing the necessary power for larger and expansive venues. Professional DJ equipment is a must - no exceptions. A Professional DJ should also be prepared with back-up equipment in the event of an unexpected breakdown. Be sure to inquire about the DJ equipment that will be used at your event.

  8. Music Library

    Another frequently asked question is, “What kind of music do you play?” A professional DJ will have a wide range of music covering all types and generations. A specialty DJ may focus on one type of music such as classic rock. A professional DJ will have encountered all types and generations of music requests, and should always prepared for such. When choosing your professional DJ ask about the types of music that they have in their library, as well as the specific titles or artists that you will want played at your special event.

  9. Insurance

    Ask your DJ if carry liability insurance (in which they absolutely must!) and request a copy of their current insurance documents and/or certificates. Professional DJ companies that are serious about their business and concern of their customers' welfare and safety will be fully insured for liability to cover any potential damage or harm resulting from any incidental or accidental occurrences. With liability insurance a professional DJ shows how serious they take the matter of personal responsibility. An uninsured amateur DJ may leave you paying for damages or accidental injuries resulting from their negligence. Don't forget this one.

  10. Event Planning

    You may be using your own event planner or service, in which your professional DJ should be able to work seamlessly together as a team, providing of course that your event planner is also an established professional.

    Many professionals DJ companies like Everything Entertainment offer their customers an event planner, or event planning service. The event planner is a useful tool that provides your event DJ with the details of your event insuring that his/her performance is professional, well organized and coincides with your plans. Ask your prospective DJ if they provide this service.

  11. Professional Affiliation

    When selecting a potential DJ, inquire with them to find out if they belong to any professional DJ associations or organizations. Their affiliation is another measure of their commitment to their business, their customers, and the industry in which they serve. Reviewing your DJ company's professional credentials will help to insure that you are working with one of the best professional DJ and entertainment companies in the business, and it will help you to alleviate any potential nightmares that could arise at your special event, especially the most common types of catastrophes that almost always occur when choosing an event DJ based upon the lowest price.